Onboarding
New starters enter their details. Each is checked.
A secure link with no login, documents checked against their country's list, and everyone asked only for their own step.
Rania Khalil
Expatriate, UAE, starts 1 November
Checklist
Before day one
- PassportFrom the new starterChecked
- Bank detailsFrom the new starterChecked
- Employment contractFrom HRSigned
- Work permitWith the PROIn progress
- Emirates IDWith the PROWaiting
The chase it replaces.
- A passport scan chased for three weeks.
- Details retyped from emails into one system after another.
- Nobody sure what is still missing.
- A visa that runs out before anyone notices.
Every stage of a hire, in order.
From the offer to a confirmed employee, each stage has an owner and a status.
Step 1
The contract, prepared and signed.
Pre-employment checks first, then the contract prepared and signed by the employee.
- Stages
- Pre-employment, contract preparation, awaiting employee signature
Onboarding tracker
Before day one
- Pre-employment3
- Contract preparation2
- Awaiting employee signature4
Step 2
Registration, the visa and the statutory ID.
Each one is handled by the person who does that work, such as your PRO.
- Stages
- Government registration, visa and immigration, statutory ID issuance
Onboarding tracker
Government and visa
- Government registration2
- Visa & immigration5
- Statutory ID issuance3
Step 3
Insurance and bank, then on payroll.
Medical insurance and bank details in place, payroll ready, then live on probation and confirmed.
- Stages
- Insurance and banking, payroll readiness, live on probation, confirmed
Onboarding tracker
Ready to pay
- Insurance & banking2
- Payroll readiness1
- Live, probation6
Your onboarding
Documents
This link is only for you. Global Kinect will never ask for your password.
On their phone, with no login.
The new starter opens a secure link and completes their own part.
What is left
Outstanding, waiting and done, at a glance.
Documents
Each one checked against their country's list as it arrives.
Bank details
Checked against the same rule the salary file uses.
Theirs alone
A secure link with no password to remember.
Rania Khalil
Expatriate, UAE, 9 of 14 steps
Legal3/4
Identity2/3
Payroll2/2
Operational2/5
Steps
- Bank detailsNew starterDone
- Work permitPROWith the PRO
- Medical insuranceNew starterEmail the employee
Where every hire stands.
HR sees each hire's progress, who has it now and when they were last contacted.
Four gates
Legal, identity, payroll and operational, each with its steps done.
Who has it
The step's owner now, and when they were last contacted.
Each step's owner
The new starter, HR or the PRO, each asked only for their own step.
Nothing skipped
A step cannot be completed while a required document is missing.
Each person sees their part.
And a PRO never sees a salary.
Your team
- HR starts each hire and sees every step.
- A manager follows their own new starters, read only.
The people outside it
- The new starter sees only their own steps, on a link with no login.
- A PRO sees only the steps they handle, with the starter's name and start date.
- A PRO never sees salary or bank details, and that cannot be switched off.
Their bank details become the account payroll pays, from their first day.
Questions about onboarding
How does employee onboarding work in Global Kinect?
HR starts the hire, and the new starter gets a secure link with no login, where they complete their own details and documents. Each document is checked against their country's list as it arrives, and a step cannot be completed while one is missing. A PRO handles the government and visa steps and never sees salary or bank details. The new starter joins payroll from their start date.